A good Fire Risk Assessment Form will help to guide you through the process and make it easier to ensure that you properly consider each stage that you need to go through. The other important function of the form is to provide a record of the fact that you have carried out the fire risk assessment and record the details of what you find and any action you need to take. Recording this information in writing is a legal requirement for any business employing five or more staff.
Every fire risk assessment form should provide certain basic information, including the name of your business or organisation, the specific workplace premises being assessed, the name of the person doing the assessment and the date it was carried out. It is also a good idea to include the date on which the next review will be due.
The main part of the form is very much governed by the stages of the assessment process itself. It should have at least six columns, so that you can record all potential fire hazards you identify, any people who are affected by the hazard and any existing control measures you have in place. In addition to these you will also need to record any further action you need to take to manage the risk, some indication of how urgent or high a priority this action is as well as a column for signatures by however signs to say that the required action is complete.
The need to carry out a fire risk assessment and record your findings is a requirement under the Regulatory Reform (Fire Safety) Order 2005. This abolishes the use of fire certificates and puts a duty on the 'responsible person' in each workplace to ensure that an assessment of the risk of fire is carried out, and action is taken to reduce any risks identified. In practice it is what we should all have been doing anyway, but it puts this into a formal structure to help ensure it is done in a consistent way.